First Things First
Think carefully about how you could spend the
majority of your day on tasks and projects that will
grow your audience, grow your expertise, and grow
your revenue. Make a scope of work for yourself
before you set about making one for an assistant.
How much additional revenue do you think you can
generate if you refocus your efforts and get those
less valuable tasks off your plate? Set a revenue goal
for yourself. Your budget for an assistant should be a
small portion of that revenue goal. You can use this
to assess the return on investment of your assistant
after working with them for a few months.
DIVERSIFY FOR EXPERTISE
To get the most for your VA money, look for multiple
specialized assistants. I pay my virtual assistant per
month to manage my content delivery—podcast, blog,
and press releases—and to do my bookkeeping. For
other projects or tasks, I spread the work around to
find the best fit and value. I hire locally for event assistants. This allows me to support the local labor pool,
make connections, and have the benefit of a right-hand
woman for big events.
Outline your organizational structure, working hours,
volume of work, and your goals for working with them.
Learn their background and skillset. Identify what they
love about their work. It is important to invest time up
front getting to know your VA and understanding how
they work and what motivates them.
Ask about their strengths and weaknesses. How do they
see themselves helping you mitigate your weaknesses?
Discuss how you will manage your workflow and the
delegation and tracking of tasks. A great VA service can
help you systemize your workflow and use a task management tool to make it easier for you to work with them.
This is a huge benefit of working with an experienced VA.
List the sites your VA needs to access in order to do
their work. Use a password manager like LastPass to track
passwords and share them securely with those you hire.
Determine how you will share files. My VA helped me
set up a file structure in Google Drive to store files. We use
Asana to manage tasks and then link to files in Google Drive.
6 THINGS TO COVER AT YOUR INITIAL
CONSULTATION WITH YOUR NEW VA