BACK UP EVERYTHING.
Most companies already have a strong
practice of backing up data. With cloud technology, secure off-site backups of useful and
important information are easier than ever. A
low-tech solution is to simply email important
documents to yourself or an assistant that can
be accessed from any computer.
Back up computers on a weekly basis to
a cloud-based system and/or external hard
drives. Store the hard drives in a different
location from your computer.
Many speakers use Dropbox on a regular
basis for individual files. In 2017, PC Magazine
listed its opinion of the best cloud-based
options: iDrive, SpiderOak ONE, SugarSync,
SOS Online Backup, Acronis True Image,
Backblaze, and Carbonite. Find the article at
pcmag.com/reviews/software then choose
“online backup services.”
KEEP THE BUSINESS GOING.
Unfortunately, natural disasters and other
emergency events are a statistical probability. Smart business owners respond quickly
to help employees and peers, and to inform
clients of any interruption in service. If an
owner does have to pause operations, they
should be sure to notify clients and customers
to provide timely updates.
Throughout the past years, NSA Facebook
community groups have seen many speakers
offer to fill in for other speakers during personal emergencies or natural disasters, often
giving the original speakers the fee.
STOCK THE OFFICE.
What if you’re stranded at the office? Most experts
recommend having enough supplies on hand for
three days. That means a selection of nonperishable food and one gallon of water per person per
day. Other needs include a basic first-aid kit and
blankets. Consider a generator.
WRITE AN EMERGENCY PLAN.
Small businesses should have one disaster plan specific to
any likely catastrophe as well as an accountability plan to
check in on everyone’s location, safety, and needs.
Write it down! If it is not written down, the plan
doesn’t exist. The time to draft an emergency plan is
not when the crisis hits and adrenaline is running high.
Do it now. This removes the “we’ll get to it later” aspect,
and also ensures that employees and owners respond
Visit ready.gov/make-a-plan for pre written plans that
can get business owners and families on the right track.
CREATE A FAMILY AND BUSINESS
Can you communicate with your family and clients if you have
no power, no telephone service, and no internet?
NSA member Frances Ríos was in Puerto Rico when the
hurricane hit. There was no power or connectivity, and she
was worried about her employees. She sent them Facebook
Messenger updates on a daily basis, so when they finally got
access, they knew where she was and what they needed to do.
Set up a system now so that your team knows where to
STOCK THE CAR.
Think about keeping a stash of emergency supplies
in the car, such as:
Sleeping bag or blanket for each person
Complete changes of clothing, including sturdy
shoes, that are appropriate for your climate
Bottles of water (replace often)
Paper supplies such as paper cups, plates, paper
towels, and plastic utensils
Pens and paper
Books, games, puzzles, or other activities to help
both children and adults pass the time